Safeguarding – Trials & Tribulations

The Trials & Tribulations challenge is a fantastic way to promote physical activity, teamwork, and resilience among children and young people.

However, when organising such events for groups from madrasahs, schools, or youth organisations, it is essential to prioritise safeguarding. Ensuring the event is inclusive, respectful of cultural and religious sensitivities, and safe is vital for its success.

Below, we outline key safeguarding considerations to keep in mind when planning your Trials & Tribulations challenge.

Conduct a comprehensive risk assessment

A thorough risk assessment is the foundation of safeguarding. Identify potential risks associated with the terrain, weather, water obstacles, and the physical demands of the course. Some specific considerations include:

Assessing terrain: Ensure the course is free from sharp objects, deep ditches, or other hazards that could cause injury.
Weather conditions: Plan for changes in weather, as heavy rain could make the course more dangerous.
Water obstacles: Check the depth, cleanliness, and safety of any water features. Provide alternatives for participants who may not feel comfortable with water activities.

Ensure appropriate supervision

Adequate adult supervision is crucial to ensure the safety and wellbeing of all participants. Supervisors should be fully briefed on their roles and responsibilities, including:

Maintaining ratios: Follow recommended child-to-adult ratios, which may vary based on age and group size.
Training: Supervisors should be trained in first aid and emergency procedures.
Monitoring behaviour: Ensure positive behaviour among participants and address any bullying or inappropriate actions promptly.

When a DBS check is necessary

In the UK, anyone working with children or vulnerable groups must undergo a Disclosure and Barring Service (DBS) check if their role involves regular, unsupervised contact. For a Trials & Tribulations challenge, DBS checks are essential for:

Leaders and guides: Individuals responsible for supervising children during the event.
Instructors: Professionals conducting the challenge, especially if they have direct, unsupervised interaction with children.
Volunteers: Any adult assisting regularly with the group, especially in positions of trust or authority.

Organisers must ensure that all relevant individuals have undergone the appropriate level of DBS check. For roles involving close contact with children, an enhanced DBS check is often required.

Address cultural and religious sensitivities

For a Muslim-centric challenge like Trials & Tribulations, certain cultural and religious considerations are important to ensure inclusivity and respect.

Modest clothing

Participants may prefer to wear modest clothing. Ensure that the dress code accommodates these needs while also being practical for the activity.

Gender segregation

For older children and teenagers, consider organising separate sessions for boys and girls to ensure comfort and compliance with cultural expectations.

Prayer times

Plan the schedule to accommodate prayer times, and ensure a clean, quiet area is available for participants who wish to pray.

Parental consent is essential for underage participants. Ensure that all parents or guardians provide written permission, alongside any relevant medical information.

Medical conditions: Be aware of any allergies, asthma, or other conditions that could affect participation. Have emergency plans in place.
Contact information: Collect up-to-date contact details for parents or guardians in case of emergencies.

Provide clear instructions and safety briefings

Before the event, give participants and their parents a detailed briefing on what to expect. Include information about:

Appropriate clothing and footwear.
The importance of staying hydrated and taking breaks.
Safety rules and what to do in case of injury.

During the event, ensure all participants understand the rules and guidelines. Encourage them to communicate with supervisors if they feel unwell or unsafe at any point.

Partner with reputable organisations

If the part of the Trials & Tribulations challenge is hosted by an external organisation, ensure they have appropriate safeguarding policies in place. Review their risk assessments, staff qualifications, and first aid provisions. Check if they are experienced in working with young people and diverse groups.

Emergency planning and first aid

Prepare for emergencies by having a clear action plan in place. Key measures include:

First aid kits: Ensure they are readily available throughout the course.
Trained personnel: Have qualified first aiders on-site at all times.
Emergency contacts: Ensure staff have a list of emergency services and the nearest hospital.

Encourage inclusivity and support

Lastly, ensure all participants feel included and supported throughout the challenge. Promote teamwork and encourage a positive atmosphere. For participants who may struggle physically or emotionally, provide encouragement and adapt the activities to their abilities.

Conclusion

The Trials & Tribulations challenge can be an exciting and memorable experience for madrasah, school, and youth groups. By addressing safeguarding, cultural, and religious considerations, you can create a safe, inclusive, and enjoyable event for everyone. Proper planning, including ensuring DBS checks for those in relevant roles, will help provide peace of mind and ensure the success of the day.