When you’re organising a Trials & Tribulations challenge for your community group, halaqa, or friends, it’s important that everyone knows what they’re signing up for. This isn’t about complicated paperwork – it’s about making sure everyone feels informed and comfortable with what they’ll be doing.
Why this matters
Being clear about what’s involved helps everyone:
- Feel confident about taking part
- Prepare properly for the challenge
- Understand the risks and how you’re managing them
- Make an informed choice about whether it’s right for them
When people know what to expect, they can focus on the meaningful aspects of the challenge rather than worrying about surprises.
What to tell participants beforehand
Create a simple information sheet or have a discussion covering:
What the challenge involves
- The physical activities they’ll be doing (walking, obstacle course, etc.)
- How long it will last and what happens when
- The fasting element and why it’s part of the experience
- Sleeping arrangements and basic facilities
Health and safety basics
- That they should be reasonably fit for walking and physical activity
- Anyone with heart problems, severe asthma, or other health concerns should check with their doctor first
- What safety measures you have in place (first aid, emergency contacts, etc.)
- How to get help if they need it during the event
What they need to bring and do
- Appropriate clothing and equipment
- Emergency contact details
- Any medications they need
- Following safety instructions during activities
Simple consent process
You don’t need complex legal documents, but do get everyone to confirm:
That they understand what’s involved A simple form or verbal agreement that they’ve read/heard about the challenge and know what to expect.
That they’re doing this voluntarily Make it clear that no one is pressured to take part and anyone can stop if they’re not comfortable.
Emergency contact information Get contact details for family members in case anything happens.
Basic medical information Ask about any health conditions, medications, or allergies that might be relevant – you don’t need detailed medical history, just what might affect their participation or what you’d need to know in an emergency.
Special considerations
For younger participants
If you’re including anyone under 18:
- Get clear permission from parents or guardians
- Make sure parents understand what’s involved
- Have appropriate adult supervision (generally at least one adult for every 6-8 young people)
- Keep parents informed during longer events
For photography and social media
Check whether people are happy to be in photos or videos:
- Some people prefer not to be photographed
- Others might be okay with group photos but not individual shots
- Make it easy for people to opt out without feeling awkward
- Respect people’s choices throughout the event
Practical tips for getting consent
Keep it simple
- Use plain English, not legal jargon
- Focus on what people actually need to know
- Make it a conversation, not just paperwork
Give people time
- Share information well before the event
- Give people chance to ask questions
- Don’t rush the consent process
Make it personal
- Explain why you’re organising this and what it means to you
- Help people understand the connection to supporting refugees
- Share your own concerns and how you’re addressing them
Questions people might ask
“What if I can’t complete everything?” Reassure them that the point is to try their best, not to be perfect. There’s no shame in modifying activities or taking breaks.
“What if I have a medical emergency?” Explain your first aid arrangements and emergency procedures in simple terms.
“Can I change my mind about being photographed?” Yes, absolutely – and make sure this is respected throughout the event.
Islamic considerations
Prayer and fasting
- Explain how the schedule works around prayer times
- Make clear that women who are menstruating are welcome but won’t be expected to pray or fast
- Emphasise that anyone who can’t fast for health reasons should still participate fully
Modesty concerns
- Address any concerns about maintaining modesty during physical activities
- Explain changing facilities and privacy arrangements
- Reassure people that the dress code respects Islamic requirements
Keeping records
You don’t need elaborate filing systems, but do keep:
- Simple records of who’s taking part and their emergency contacts
- Any important medical information
- Notes of any concerns or special requirements
- Photos of consent forms if you’re using them (stored securely on your phone is fine for small groups)
During the event
Remember that consent is ongoing:
- Check in with people throughout the day
- Make it easy for anyone to speak up if they’re struggling
- Respect if someone needs to step back from activities
- Keep the atmosphere supportive rather than pressuring
After the event
Follow up to make sure everyone’s okay:
- A simple group message checking how everyone’s feeling
- Address any concerns that come up
- Share photos (with permission) and celebrate what you achieved together
The goal isn’t perfect paperwork – it’s making sure everyone feels safe, informed, and able to engage meaningfully with this powerful challenge. When people feel properly prepared and supported, they can focus on the spiritual and charitable purpose of what you’re doing together.
Remember, most people will appreciate your thoughtfulness in making sure everyone understands what’s involved. It shows you care about their wellbeing and want them to have the best possible experience.